What is a notice of meeting?

A notice of meeting is used to notify officers or members of a company about the time, date, and place of a corporate meeting.

What should be included in the notice of meeting?

The meeting notice should include all relevant details to enable a participant to attend the meeting. This includes the place, date, time, and purpose of the meeting.

Is a notice of meeting legally required?

Yes. Most states require companies to provide meeting notices to shareholders or the board of directors. In addition, meeting notices can serve as evidence that notice was provided.

What types of company meetings require notice?

Practically all internal corporate meetings require notice. However, the three types of meetings that commonly require a notice of meeting include: Regular Meetings: these meetings are held periodically according to the time stated in the corporate bylaws or other corporate governance document. Special Meetings: these meetings are held for limited purposes that are typically limited to a specific reason or topic. A detailed notice of meeting is especially important for a special meeting. Annual Meetings: these meetings are typically required by most state laws and are held once a year.

Notice of Meeting

Use this notice to notify company owners, officers, or employees of an upcoming company meeting.

Ensuring that the relevant parties participate helps your company stay compliant with required corporate formalities and creates a more effective decision-making process.

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Notice of Meeting

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Our notice of meeting

Can be used by any type of attendees for any purpose
Includes standardized language for regular, annual, or special shareholder and board meetings
Is compliant throughout all states and the District of Columbia
Provides step-by-step guidance to easily construct your notice

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Create your meeting notice in 3 steps

Gather Information

As you complete your meeting minutes, you will need to provide certain relevant information. This includes the meeting type, participants, date and time, location, the link for video attendance, and the meeting purpose.

Answer Key Questions

Use the information you collected to complete your notice of meeting. We make this easy by guiding you each step of the way and helping you to customize your document to match your specific needs. The questions and information we present to you dynamically change depending on your answers and the state selected.

Review and Distribute

It is always important to read your document thoroughly to ensure it matches your needs and is free of errors and omissions. After review, the notice should be sent to every participant according to the company's notice requirements. Be sure that you store your copy in the company records book in case you ever need to prove that notice was provided.

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