What are meeting minutes?

Meeting minutes are written records that contain notes of discussions and decisions made during company meetings. Meeting minutes will usually highlight the main issues discussed during the meeting and document the motions they were proposed or voted on. The main task of meeting minutes is to provide an accurate record of what occurred during the meeting.

What should be included in the meeting minutes?

The minutes should include the name of the company and title of the group that is meeting, the date, time, and venue, the names of the meeting participants, the agenda, and any official actions or decisions taken at the meeting.

Are meeting minutes legally required?

Yes. Most states require companies to keep adequate written minutes of the proceedings of its shareholders, board, and committees of the board. In addition, meeting minutes can help confirm separate corporate existence for the purpose of shielding the owners from personal liability.

What do I do with the meeting minutes after they are signed?

Your original executed copy of the meeting minutes should be kept in a safe place along with your other corporate records. You do not need to file the minutes with any state or governmental agency.

Who should record the minutes?

The company clerk or secretary usually records and maintains custody of meeting minutes. However, this responsibility can be delegated to any member, officer, or employee of the company.

Meeting Minutes

Meeting minutes serve as official records of an organization and are legally required for corporate meetings.

Easily document details of your corporate meetings, including participants, topics discussed, resolutions passed, objections raised, and much more.

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Meeting Minutes

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Gather Information

As you complete your meeting minutes, you will need to provide certain relevant information. This includes the names of meeting officers and participants, the meeting location, and the resolutions passed. You may also include any objections raised, the details regarding the next meeting, and any other announcements.

Answer Key Questions

Use the information you collected to complete your meeting minutes. We make this easy by guiding you each step of the way and helping you to customize your document to match your specific needs. The questions and information we present to you dynamically change depending on your answers and the state selected.

Review and Sign

It is always important to read your document thoroughly to ensure it matches your needs and is free of errors and omissions. After review, the Secretary should distribute copies to the meeting participants for their review and feedback. If no revisions are needed, the meeting Secretary should sign the document and store a copy in the company's record book. The finalized meeting minutes can then be distributed to participants.

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